Job Objectives

• Provide efficient secretarial support to the General Manager and ensure smooth operation in administrative work flow and management reporting in such a way that it enables the General Manager to perform his own responsibilities in an effective and efficient way.
• Assist the General Manager on any projects as directed.

Job Description:

•  Work closely with across departments to achieve company goals and objectives

• Interact with both internal and external executives and assistants to communicate and coordinate a variety of complex executive activities and meeting.
• Assist GM with preparation of presentation and meeting materials.
• Plan and organize meetings and take down minutes in order to ensure all conditions for a timely, effective and efficient meeting and follow up.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mails as necessary
• Maintains highly confidential files and records
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Receive and interact with global and external visitors
• Support team building activities and customer events as required
• Be responsible for heavy calendars management; makes appointments and arranges meetings on regular or unscheduled basis; issue meeting notices and arrangements to all relevant parties;
• Organize the GM's travel and hotel reservations for domestic and international travels; check, prepare and apply for visas and so on
• Answer and manager GM’s  incoming calls
• Other tasks assigned by General Manager

 Job Requirement