Responsibilities:

1. Contract Management: Check the  completeness of Contract summary sheet, record on the contract signed list and distribute to the relevant buyer and Purchasing Manager to facilitate the signed process, Inform the coordinator for the contract fetching.

2. Purchase Order Management: Support for purchasing specialties for the PO release and facilitate for the PO signed process, scan signed PO and archive in the relevant folder, send Scan to the PO requestor.

3. Other Documentation Management: Check the completeness, distribute to the relevant buyer and facilitate to the signed and archived process.

4. •Assist in document filing work of upcoming Facility Projects (plan/ monitor/handling) for the following Porsche China's facilities;

5. Assist in recording of colleagues’ complaints and resolve complaints together with Facility Manager/Specialist.

6. Assist in communication with related contractor, such as cleaning company, security, greenery and all maintenance contracts.

7. Support receptionists to handling stationary order and express delivery work.

8. Support establishment and improvement of Risk Management report.

9. Coordinate with IT to track Information Security related updates.

10. Assist projects assigned by Risk team.

     

    Requirements:

1. Bachelor degree

2. Good interpersonal skills, proactive attitude, diligent, stress resistant and willing to learn

3. Proficient knowledge in MS Office (word, excel, PowerPoint, CAD)

4. Fluent in both oral and written English

5. Committed and available to work at least 3 days a week for 5-6 months

    

    

   Location：上海市浦东新区东方路1215-1217号陆家嘴软件园11号楼三层

Working Time: 9:00AM - 18:00PM