POSITION: Receptionist

JOB PURPOSE AND SCOPE:

- Answer telephone calls promptly and professionally ;

- Scan and transfer telephone calls in accordance with the specified process;

- Warmly greet visitors, guide them to seat, and provide drinks

- Make sure that all visitors are put on “Visitor Badge” and not go around the office without escort.

- Receive and sort mails, express documents, and parcels;

- Manage express cost

- Take care of office environment and maintenance

- Reserve (domestic & international) hotels and tickets for Zegna employee (including store customer advisors) and visitor, and ensure all bookings align with company policy.

- Order and distribute office stationary , as well as make distribution records

- Responsible for office supply purchase, record (stationery, office consumable, office equipment etc). Ensure all office supply keep proper inventory.

- Order business cards upon approved request

- Coordinate with company car pool.

- Prepare and record related monthly payments

- Update company telephone list, store telephone list and other Zegna office information.

- Tidy and maintain the reception area and Admin storeroom

- Other tasks assigned by line manager

REQUIREMENT:

- College degree and above with 1+ year relevant experience preferred. Excellent fresh graduate is also welcomed;

- Solid knowledge of administrative and clerical procedures with customer-oriented attitude;

- Good communication skills in English, experience with foreign staff preferred;

- Attention to detail, patient and proactive attitude

- Good team work spirit