职位诱惑
Objectives：
The Academy Assistant position is a key support role in the operation of the WCIS Academy. The role will comprise the areas of administration management, office operations, communication and liaising with service providers. Working closely with the Academy Coordinator, the Academy Assistant must possess the skills to work effectively, time-sensitively and professionally at all times. Communications, including the production of promotional material, managing website content, events information and supporting in preparation of reports require autonomous practice and cohesive working with the academy teams.
The professional image and conduct of this person is crucial in emulating the ethos of the setting. Reporting to the Academy Coordinator, the Academy Assistant must operate in a timely, determined and effective manner at all times. Autonomous, determined and professional behaviour will be key features of the post-holder’s practice and these will be consistently demonstrated at all times. The post-holder must be able to communicate effectively with parents, team members and external agents involved in the Academy.
Key Responsibilities：
- Meet with drop-in visitors to answer requests, deal with inquiries from parents via phone calls and e-mails in a timely manner.
- Process registration and prepare supporting documents while working directly with the Academy Coordinators, Academy Director, teachers and coaches.
- Liaise with the Finance Department, Service Department regarding the new registration of Wellington students/parents and non-Wellington students/parents for the Academy.
- Maintain Accurate data input with respect to attendance records
- Assist with Academy schedule planning and update info on the academy website.
- With support from the Academy Coordinator, revise and update rules, regulations, policies and procedures relating to the daily operational requirements for the Academy.
- Update and maintain Academy data base and utilize the data source to inform future planning
- Assist in organization of events involving the academy.
- Coordinate purchase order and payment to vendors when needed.
- Other duties as specified by Academy Coordinator and Director of Academy
Job Qualifications：
- Bachelor’s degree, Business Administration or related subject
Fluency in English and Chinese;
Ability to deliver excellent service at all times;
Strong skills in Microsoft Office (Excel and Powerpoint) and database systems
Excellent communication skills with a diverse range of people and interpersonal skills
Ability to multi-task and prioritise
Ability to work to tight timelines
Demonstrate skill and experience with effective cross-cultural communication
Patient, understanding and flexible especially when dealing with upset callers and visiting parents
Strong organizational skills to manage information, processes and procedures effectively
Ability to work with minimal supervision
Demonstrated ability to work as a member of a team
Able to work on weekend when needed
上海惠灵顿国际学校 招聘认证企业
150-500人
外资企业
https://www.wellingtoncollege.cn/shanghai/
上海浦东新区耀龙路1500号
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