Goal 工作目标:

To contribute in the smooth running of the office by welcoming visitors and assisting the whole team in administrative missions.

欢迎访客负责或协助完成各项行政工作。

Range of tasks / assignments 具体职责:

A.      Receptionist/Admin missions:

前台/行政职责：

a)      Answers phone calls and welcome guests. Represent the company image as the first contact for visitors

无论是接听电话还是欢迎来访客人，做到声音愉悦，态度亲和，呈现给客户公司良好的第一印象

b)      Prepare, send, receive and dispatch all courier (including express courier and local one).

收发国内国外件快递，准备快递单据以及签收单

c)       In charge of office equipments maintenance.

负责办公室设备的保养和维修

d)      Prepare stationary and pantry orders and ensure the supplies of goods on a regular basis

每月在规定的预算内计划并购买办公用品及食品等

e)      Contact vendors to print name card, interview form, hangtag, label stick and other business cards

联系供应商印刷名片、面试表、吊牌、标签等

f)       To source new vendors to ensure competitive price and good quality at all times

不断优化公司行政类供应商， 以争取更优惠的价格和更好的质量

B.      Business trips

出差行程安排

a)      Compare & negotiate prices for air-ticket booking

比较并争取最优惠的机票价格

b)      Handle all booking for employees or guests: booking of hotels, air flights, trains tickets, car rental, taxi and so on

为员工和客人预定酒店、购买飞机票和火车票，预定车辆租赁、出租车等

c)       Prepare all invitation letters

准备所有的邀请信

d)      Liaise with the German and Polish HQ when needed for detailed arrangement.

如有必要，联系德国和波兰总部核对出差行程及细节安排

C.      Petty cash handling

备用金管理

a)      Handle petty cash reimbursement and keep invoices & prepare Excel table for accounts department

提供发票，缮制报销单据，到财务部进行备用金的报销

b)      Check all the payment bills, such as air ticket bills or courier bills, and make payment requests

核对所有的付款单据，包括机票、快递单据等， 准备付款申请

D.      Other Administrative missions as assigned by manager and to assist other departments

主管布置的其他行政工作

Requirements 任职资格：

A.      Junior colleague or above degree;

大专及以上学历；

B.      1- 5 years receptionist or admin experience preferred;

1-5年前台或行政经验优先；

C.      Good at MS office software, good English skills.

熟悉微软办公软件，良好的英语读写能力；

D.       Detail-oriented, responsible, good communication skills;

做事细心，认真负责，良好的沟通技巧